BTSC Rules

Rules of the Bukit Timah Saddle Club

CONSTITUTION OF BUKIT TIMAH SADDLE CLUB

Rule 1 Name

The Club shall be called the "Bukit Timah Saddle Club".

Rule 2 Address

The Club is a member's Club. The postal address of the Club is: Bukit Timah Racecourse, Singapore 289631. The place of business, clubhouse, stables and grounds shall be situated at 51 Fairway Drive (Off Eng Neo Avenue), Singapore 286965 or at such other location as may from time to time be approved by the Committee, and be notified to Members and the Registrar of Societies.

Rule 3 Objects

The Club is for the social interaction of ladies and gentlemen interested in equitation, and to afford the Members facilities for Riding and Amateur Racing.

Rule 4 Definitions

In these Rules and Bye-laws and Regulations made thereunder, unless the context otherwise requires:- the masculine shall include the feminine, and the singular shall include the plural, and vice-versa.

General Meeting means Annual General Meeting or Extraordinary General Meeting.

Rule 5 Membership

(A) Persons of either sex who have attained the age of 21 years shall be eligible as members.

Children of members must apply for membership upon attaining the age of 21, and comply with the Rules & Regulations concerning the membership of the Club in force at that time.

(B) There shall be the following categories of Membership:

i. Honorary Membership

ii. Ordinary Membership

iii. Social Membership

iv. Corporate Membership

v. Term Membership

vi. Visiting Membership

i. Honorary Membership

a. The Committee may invite any person to be an Honorary Member on such terms and conditions and for such period as it deems fit. Honorary Members shall not be liable to pay any entrance fee or a monthly subscription.

b. Honorary Members entitled to all the benefits and privileges of Ordinary Membership save for these: Honorary Members shall not have the right to vote, or propose or second any Ordinary Member for election or any person for membership of the Club; Honorary Members may introduce guests. No Honorary Member shall be entitled to transfer his membership.

ii. Ordinary Membership

a. Ordinary Membership Category "A":

Membership of this category shall allow Members all the privileges of Ordinary Membership, with the exception of owning horses at the Club.

b. Ordinary Membership Category "B":

Membership of this category shall allow Members all the privileges of Ordinary Membership including the entitlement of owning horses at the Club or leasing horses from the Club.

c. The entrance fees for category "A" and "B" Membership shall be as determined from time to time by the Committee, but a premium shall be charged for Membership Category B. Ordinary Members may transfer their membership from category "A" to Category "B" on payment of the difference between the entrance fees for the two categories, at the time of application.

d. Ordinary Membership may be either:

1. Single: Single Ordinary Membership entitles the individual concerned to all the rights of Ordinary Membership in his name only.

2. Family : Family Ordinary Membership shall be applied for in the name of one eligible member of the family, and only that person shall be entitled to the rights and privileges of Ordinary Membership; including the rights to vote: to be elected to the Committee and General Committee, and to nominate candidates for these Committees. Family Membership also entitles the spouse of the Member concerned, together with their children under the age of twenty-one years to use the Club facilities, in accordance with the Rules, Bye-laws and Regulations of the Club.

iii. Social Membership

Persons who do not wish to ride at the Club may apply to be Social Members. They will be permitted to use all the Club's facilities, except those pertaining to riding, in accordance with the Rules, Bye-Laws and Regulations of the Club. They will not be entitled to propose / nominate candidates for the Committee or the General Committee or to be elected Members of either the Committee or the General Committee. Every Social Member shall have one-hundredth (1/100^th) of a vote at a General Meeting of the Club.

iv. Corporate Membership

a. Firms, Companies, Bodies, Corporations or such other Entities as the Committee may from time to time decide may be accepted by the Club as Corporate Members.

b. A Corporate Member shall be entitled to nominate any one person who must be an employee of the organisation. A Corporate Member shall be entitled from time to time by notice in writing to the Committee to terminate any existing nomination and to make a fresh nomination of a substitute nominee. All nominees, whether original or substituted, of Corporate Members shall be subject to acceptance by the Committee which shall be entitled in its absolute discretion to reject any such nomination.

c. The accepted nominee shall be entitled to enjoy the full privileges of an Ordinary Member except as qualified in this Constitution.

v. Term Membership

The Committee may admit persons or organizations (one nominee as term member per organization) for a term of not less than 12 months at an annual term fee to be determined by the Committee at its absolute discretion, renewable on an annual basis. A Term Member shall enjoy all the rights and privileges of an Ordinary Member Category "A" during his term of membership save for the right to hold office and the right to transfer his membership. [Every

Term Member shall have one-tenth (1/10^th) of a vote at a General Meeting of the Club.] A Term Member shall be required to pay the entrance fee, deposits and monthly subscription fee and shall be subject to such terms and conditions as the Committee may from time to time determine.

vi. Visiting Membership

Visiting Membership will be for a maximum cumulative period of three calendar months, within a twelve-month period. It shall carry no vote. This category of Membership will be confined to overseas residents temporarily visiting Singapore.

Every candidate for admission to the Club as a Member save for Honorary Members shall be proposed by one eligible Ordinary Member and seconded by another. Admission of Members shall be decided by the Committee. The decision as to admission shall be notified to the candidate as soon as the Committee has reached its finding. Members shall pay to the Club an Entrance Fee and subscription as decided from time to time by the Committee, plus a deposit at a level to be determined by the Committee.

(D) A candidate who has been rejected cannot again be proposed until after an interval of twelve months.

(E) Resignation of Members

Any Member wishing to withdraw from the Club shall notify the Secretary not less than one month prior to the date of withdrawal and shall remain liable for all sums due to the Club notwithstanding such withdrawal.

(F) Expulsion of Members

Any Member, whether Honorary or otherwise, who has been requested by the Committee to resign and does not do so, may be expelled by a resolution carried out by a majority of two-thirds of the Members voting at a General Meeting; notice of the intended resolution having been given previously when convening the Meeting.

(G) Cessation of Membership

Any Member of the Club shall ipso facto cease to be a Member of the Club if he or she:

a. Is declared bankrupt or makes any arrangement or composition with his creditors generally;

b. Is indebted to the Club and fails to make payment of the amount due within two months of being called upon in writing to do so. A Member shall be deemed to have been called upon in writing to pay if that Member is sent a letter with his bill signed by or on behalf of either the Secretary or the Treasurer calling upon that Member to pay the bill.

(H) Transfer of Membership

In the event of the death of a married Ordinary Member, the legal widow or widower if he/she so desires may apply for membership in the category held by his/her spouse, without having to pay any entrance fee.
Existing Ordinary Members and Corporate Members shall have the option of converting their non-transferable membership to transferable membership by 31^st December 2004 upon payment of a conversion fee as determined by the Committee. With effect from 1^st January 2005, existing Ordinary Members and Corporate Members shall hold either transferable or non-transferable membership, and all new Ordinary Members and Corporate Members shall hold transferable membership.
Ordinary Members and Corporate Members holding transferable membership shall be permitted to transfer their membership to another person acceptable to the Committee. The Transferee shall complete an application form for membership and shall successfully meet all the procedures and requirements of membership. The Transferee shall pay to the Club a transfer fee as determined by the Committee from time to time.
Term Members and Social Members shall not be entitled to transfer their memberships.

Rule 6 Entrance Fee and Subscriptions

(A) The Entrance Fees and Annual/Monthly Subscriptions for all Members other than Honorary Members shall be decided from time to time by the Committee.

(B) All Annual Subscriptions shall become due on 1 January of each year and all Monthly Subscriptions shall be due on the 1st of each month.

Rule 7 Management

7.1 The supreme authority of the Society is vested in a General Meeting of the members.

7.2 The day to day management of the affairs of the Club shall be in the control of a nine-member Management Committee ("the Committee") consisting of a Chairman, a Secretary, a Treasurer, a Club Captain (together "the Officers") and five management members.

7.3 Subject to any transitional arrangements approved by the members at a General Meeting in respect of the first year of operation of the new committee structure, the members of the Committee shall be elected by secret ballot at the Annual General Meeting or, in the case of a replacement member, at an Extraordinary General Meeting called for that purpose and shall initially serve for a term of one year or, in the case of a replacement committee member, shall be appointed in accordance with Rule 7.12 below.

7.4 Save as otherwise provided in these Rules, all the Officers may be re-elected year after year to hold the same or another office, except the Treasurer, who shall not hold the same post for more than two consecutive terms, although such person may be elected to hold a different post at the end of their maximum term of office as Treasurer.

7.5 Any of the Officers may be removed at any time by a resolution of the Members by secret ballot and approved by a majority of 2/3 (two-thirds) of the members present in person or by proxy at a special general meeting called for that purpose.

7.6 Any two eligible Members may propose a candidate for election to the Committee by notice in writing to the Secretary, to reach him at least twenty-one days before the date fixed for such Annual General Meeting (or the relevant Extraordinary Meeting, as appropriate). The notice shall contain the names of the candidate and his two proposers, together with a statement by the candidate that he consents to serve if elected, and that he will not absent himself from Singapore for a consecutive period of more than three months during his period of office.

7.7 No person may be nominated as a candidate for election to the Committee, save for the office of Chairman, unless the Member concerned is an Ordinary Member of the Club. No person may be nominated as a candidate for a position as an Officer, save for the office of Chairman, unless such person has been an Ordinary Member of the Club for a minimum period in total of twelve calendar months and has previously served on the Committee (or on the General Committee in the period prior to the adoption of this Rule 7) or a Sub-Committee or a combination of such committees for a minimum period in total of twelve calendar months.

7.8 Any candidate may, not less than twenty-one days before the Annual General Meeting (or the relevant Extraordinary General Meeting, as appropriate), submit a statement not exceeding 200 words to support their candidacy for inclusion in the official notice of the meeting at which their nomination is to be considered, and such statements shall be sent to members with the official notice of the relevant General Meeting. Any statement submitted later than twenty-one days prior to the General Meeting shall be displayed on the Club's Notice Board but the Committee shall have no obligation to send it out to Members. The Committee shall have the right to require the candidate to edit any statement which, in the reasonable opinion of the Committee, is unlawful or defamatory.

7.9 If no candidates or an insufficient number of candidates have been proposed by notice in writing as provided by this rule 7 or if, following a vote of no confidence in a candidate in accordance with Rule 7.10 there are insufficient remaining candidates, any two eligible Members may, at the relevant Annual General Meeting and without having given notice as required by Rule 7.6, propose any candidate who meets the requirements set out in Rule 7.7 to be considered for election to the Committee by secret ballot of the Members who are present in person or by proxy at the relevant meeting. The candidate(s) must consent to serve in accordance with Rule 7.

7.10 No candidate for election to the Committee whose nomination is uncontested shall be elected by default and a vote must be held in which Members are entitled to abstain. In the event that such a candidate receives less than 50% of the votes of those present in person or by proxy, this shall be deemed to be a vote of no confidence and the candidate shall not be appointed.

7.11 Each member of the Committee and any members or non-members co-opted onto Sub-Committees in accordance with Rule 8.9 shall, as a condition of his or her appointment to such committee, sign a statement regarding conflicts of interest and maintenance of confidentiality in the form approved by the Members in General Meeting, or in the absence of such approved form, in a form determined by the Committee.

7.12 If a vacancy occurs due to the death or resignation or otherwise of an elected Committee Member at any time prior to 31 January in any year of office, the vacant position must be filled. The Committee shall have the power to appoint up to one co-opted Member to fill any such vacancy (subject to such member satisfying the eligibility criteria set out in Rule 7.7), and such co-opted Member shall retire at the next Annual General Meeting but shall be eligible for election to the Committee at such meeting. If more than one position on the Committee becomes vacant at any time prior to 31 January in any year or the Committee fails to co-opt a replacement within 14 days from the date on which a vacancy arises, as the case may be, then the replacement Committee Member(s) shall be elected by secret ballot at a General Meeting called for that purpose. The remaining paragraphs of this Rule 7 relating to the election of Committee Members shall apply to the appointment of any such replacement Committee Member. If, after 31 January in any year, vacancies arise on the Committee such that there are insufficient Committee Members to form a quorum at a Committee Meeting, the remaining Committee Members shall, within 14 days of the second of such vacancies occurring, co-opt the relevant number of Members to fill the vacancies and such co-opted Committee Members shall serve until the next AGM.

7.13 Any elected Committee Member who is absent from Singapore for a consecutive period of more than three months during his period of office, or who fails to attend three consecutive Committee Meetings without an explanation satisfactory to the Committee, shall be deemed to have withdrawn from the Committee.

Rule 8 Management of the Club’s Affairs

8.1 The general management and administration of the funds and property of the Club and of its affairs generally shall be controlled by the Committee, subject to any limitations set out in these Rules or otherwise imposed at a General Meeting of Members, and shall be carried out in accordance with the Club's Regulations and operating procedures as adopted by the Committee from time to time.

8.2 The Officers shall be the trustees of the Club’s property on behalf of the members.

8.3 The duties of the Officers shall be as follows:

A) The Chairman shall chair all General Meetings and meetings of the Committee. He shall represent the Club in its dealings with persons outside the Club. In his absence, the Committee shall elect another member of the Committee to deputise for him.

B) The Secretary shall keep all records, except financial, of the Club and shall be responsible for their correctness. He will keep minutes of all General Meetings and meetings of the Committee and shall ensure that an up to date register of members is maintained by the Club at all times.

C) The Treasurer shall be responsible for keeping all funds and collecting and disbursing all moneys on behalf of the Club and shall keep a proper account and record of all monetary transactions and shall be responsible for their correctness, and shall ensure that such accounts and records comply with Regulation 4 of the Societies Regulations (Chapter 311, Section 34, as revised in 2008).

D) The Club Captain shall be responsible for day to day relations between the Committee and the Members and for the provision of services to members. The Club Manager and the Riding Section Manager (or any person appointed to an equivalent or similar role) shall report directly to the Club Captain or, in the absence of a Club Captain, to another member of the Committee nominated by the Committee for that purpose.

8.4 The Committee shall meet at least once in each quarter. The quorum for a meeting of the Committee shall be five members present in person, and no business may be undertaken at such a meeting unless a quorum is present at the relevant time.

8.5 All decisions of the Committee shall be taken by simple majority and each Committee Member shall have one vote. The Chairman shall not have a casting vote. Notwithstanding any other provision of these Rules, no member of the Committee shall be entitled to enter into a contract or arrangement of a contractual nature on behalf of the Club unless the transaction concerned and the terms of the contract or arrangement have been approved in advance by the Committee or a resolution of the Members passed at a General Meeting.

8.6 The Committee shall not borrow or agree to borrow sums exceeding 50% of the Members' funds as reported in the last published audited balance sheet of the Club and provided that the book value of any assets pledged as security for such borrowings shall not exceed the total amount borrowed, except with the approval of Members in General Meeting.

8.7 Except with the prior approval of Members in General Meeting, the Committee shall not be empowered to spend more than $100,000 in any one year in addition to the expenditure provided for in the budget for the running of the Club in the normal course or to spend in excess of $100,000 for any single item (or series of related items), subject to the following restrictions:

(A) No capital expenditure may be made in excess of $15,000 on any single item or project without the prior approval of Members in General Meeting on any item that is not portable to new premises in the event that the Club relocates; and

(B) No commitment to spend any monies shall be entered into and no monies are to be spent by the Committee (or any Sub-Committee) over and above budgeted operating expenses after 1st January in each year, other than in respect of urgent medical treatment which a qualified veterinary surgeon advises the Committee is required for a horse in the Riding Section.

8.8 The Committee may, at its discretion, employ a paid assistant or assistants to aid the Treasurer in the preparation of the Club's accounts and to assist the Secretary. The Committee shall appoint a Club Manager and such other employees as the Committee may decide are appropriate. All servants and employees of the Club shall be under the ultimate control of the Committee.

8.9 The Committee may from time to time appoint Sub-Committees from among their members and may co-opt members onto such Sub-Committees at its discretion and may delegate whatever powers and duties it decides to these Sub-Committees or to specific individuals, who shall report to the Committee on any areas within the scope of their remit. Notwithstanding any such delegation of powers and duties, the Committee shall remain ultimately responsible to the Members for any decisions taken in relation to matters delegated to Sub-Committees. The Committee may also appoint non-members to Sub-Committees where such person has appropriate expertise and/or qualifications.

8.10 The Committee shall have power to make, repeal and amend Bye-laws and Regulations for the internal management of the Club as it deems fit, provided that no such Bye-laws or Regulations shall be inconsistent with any of these Rules or any decision of the Members taken at a General Meeting. All such Bye-laws and Regulations shall be binding on all members as if they were contained in these Rules.

8.11 The Committee shall determine the charges to Members for all aspects of the Club's activities and administration.

8.12 The Committee may not act contrary to the terms of any resolution of the members passed at a General Meeting of the members unless the prior approval of the Members is obtained at a General Meeting called for that purpose.

8.13 Membership of the Committee does not entitle any Committee Member to any special privileges or benefits, or to be given any discount in respect of fees otherwise payable by that member to the Club.

Rule 9 [NOT USED]

Rule 10 General Meetings

(A) Annual General Meetings

i. Time and Agenda

The Annual General Meeting of the Club shall be held in the month of March or April on a date and at a time and place to be fixed by the Committee for the following purposes:

a. To confirm by vote the minutes of the previous Annual General Meeting.

b. To receive from the Committee the Annual Report and the Balance Sheet and Statements of account for the preceding financial year, and to approve the same by vote.

c. To elect by secret ballot the Chairman and three Members to the Committee.

d. To elect by secret ballot ten Members to the General Committee.

e. To appoint an Auditor for the ensuing year.

f. To consider any resolution which may be duly submitted to the meeting as hereinafter provided and, if deemed fit, to approve such resolution by secret ballot, provided that it is permitted by the rules.

g. To consider any other business as the Committee may deem fit.

ii. Notice of Annual General Meetings

The Annual General Meeting shall be convened by a Notice posted by the Secretary to Members at least fourteen days before the Annual General Meeting, and no business other than that of which notice has been so given shall be brought forward at such Meetings; provided always that the accidental omission to send such notice to one or more Members, or the non-receipt of such notice by any such person shall not invalidate the holding of the Meeting.

iii. Notice of business at Annual General Meetings

The Honorary Secretary shall announce the date of the Annual General Meeting at least thirty days prior to the date of the meeting. Any member who wishes to move a resolution at the Annual General Meeting shall submit the resolution to the Honorary Secretary in writing not less than twenty-one days before the date of such meeting. Details of the resolution shall then be posted by the Honorary Secretary on the Club Notice Board without delay.

(B) Chairmanship of General Meetings

At all General Meetings of the Club, the Chairman of the Club or, in his absence, any one of the Members of the Committee shall take the Chair. The Chairman shall have an original vote as well as a casting vote. Any entry in the Minutes signed by the Chairman of the Meeting within thirty days of the holding of the Meeting shall be conclusive of the passing of any resolution contained therein and its terms.

At least one quarter of the total voting membership of the Club or 30 voting members, whichever is lesser, present in person or by proxy shall constitute a quorum. For the purpose of counting voting membership or voting members, an Ordinary Member shall count as one member, a Corporate Member as one member, a Term Member as one-tenth (1/10^th) of a member and a Social Member as one-hundredth (1/100^th) of a member.

(D) Voting by proxy/postal ballot

In respect of any General Meeting:

The spouse of a Family Member shall be entitled to vote without a proxy, subject to providing satisfactory proof of identity to the Honorary Secretary or Club Manager prior to the commencement of the Meeting;
A Member who is entitled to vote shall be entitled to appoint any other Member as his or her proxy to vote on his or her behalf at the meeting, save that absent, lapsed or suspended Members may not be appointed as proxies. The document appointing the proxy shall be in a form approved by the Committee from time to time and shall specify the full name of the appointing Member and the Member appointed as proxy, the membership numbers of both the appointor and the proxy and shall be signed by the appointor;
At any Meeting any one Member may act as a proxy for a maximum of three other Members;
A Member who is entitled to vote shall be entitled to submit his vote by post or fax or other electronic means (“Postal Votes”) to the address, fax number or e-mail address specified by the Club in the documentation accompanying the voting paper, save that in the case of voting papers submitted by fax or electronic means the vote may not be secret.
Postal Votes must be submitted in the form approved by the Committee from time to time and the copy received by the Club must be legible, to avoid any possibility of mistake or fraud.
Votes submitted by post must be accompanied by a postal voting authority form (in a form approved by the Committee), which must contain the Member’s full name and membership number and be signed by the Member. The completed postal voting ballot slip should be placed inside a sealed envelope and the Member should sign the back of the envelope, across the flap, for security reasons, and it should then be stapled to the completed postal voting authority form before being submitted to the Club.
Voting papers submitted by fax or electronic means must be signed on the face of the document by the Member, and the member’s full name and membership number should be written on the form. Members should retain the original copy of the voting paper in case it is required for audit purposes.
Proxy forms and voting papers submitted by post, fax or electronic means must be received by the Club no later than 5.00 p.m. on the day immediately prior to the date of the relevant General Meeting, provided that is a normal business day in Singapore, otherwise proxy forms and voting papers must be received by no later than 5.00 p.m. on the last working day immediately prior to the General Meeting. Any proxy form or voting paper not submitted in time shall be invalid and shall not be counted.
A Member who has submitted a proxy form shall be entitled to attend and vote at the relevant General Meeting, provided that he notifies the Honorary Secretary or the Club Manager or Manager of his intention to do so in writing prior to the commencement of the Meeting.
Invalid proxy votes or voting papers shall not invalidate any vote save where the inclusion of votes cast under that proxy or voting paper directly affected the outcome of the vote.

(E) Every Member present is entitled to a vote for every motion which will be by secret ballot. For the purpose of counting votes, an Ordinary Member's vote shall count as one vote, a Corporate Member's vote shall count as one vote, a Term Member's vote as one-tenth (1/10th) of a vote and a Social Member's vote as one-hundredth (1/100th) of a vote. In case of equality of votes, the Chairman shall have the casting vote and the Chairman's decision as to the result of the voting on any question shall be final.

(F) Adjournments to General Meetings

a. If within thirty minutes from the time appointed for a General
Meeting, a quorum is not present, the meeting, if convened by requisition of Members, shall be dissolved, but, in other cases, it shall be adjourned to a day not less than seven, nor more than twelve days ahead, at the same time and place, and if at such General Meeting, a quorum is not present, those voting Members present shall be a quorum and transact the business for which the Meeting was called.

b. At such an adjourned General Meeting, no business shall be transacted other than the business that was unfinished at the Meeting from which the adjournment took place, but the Members present shall have no power to alter, amend or make additions to any of the existing Rules.

Rule 11 Extraordinary General Meetings

The Committee may at any time and for any special purpose call an Extraordinary General Meeting, and shall also do so upon the requisition in writing of any twenty Members, by posting a notice of such meeting to Members at least fourteen days before the Meeting, and no business other than that of which notice has been so given shall be brought forward at such meeting.

11(A) Extraordinary General Meetings – additional provisions

Any Extraordinary General Meeting which is requested by Members or which is to be convened in accordance with any provision of these Rules, shall be convened by the Honorary Secretary within thirty days of the date on which a request is submitted under Rule 11 or within thirty days of the date on which the event giving rise to the need to hold an Extraordinary General Meeting occurs, as the case may be. Notice of such Extraordinary General meeting must be given in accordance with Rule 11 in sufficient time to allow the Extraordinary General Meeting to be held during the 30 days period referred to above.
If the Honorary Secretary fails to convene the EGM within the time period specified in Rule 11A(a), any Member shall have the right to convene the relevant EGM, and the Club Manager and the Club’s employees shall provide such assistance as may reasonably be required to serve notice of the meeting on Members and to carry out such duties as would normally be undertaken by them for the Management Committee in connection with the preparation and holding of an Extraordinary General Meeting.
Notwithstanding the provisions of Rule 10(B), in the case of a meeting convened by a Member of Members under Rule 11A(b), if no member of the Committee is willing or available to chair the meeting, the meeting shall be chaired by a chairman appointed by the Members who are present at the relevant meeting voting by a show of hands.

Rule 12 Accounts

(A) Annual Accounts

The accounts of the Club shall be prepared by the Treasurer. Such accounts shall be audited by a firm of Certified Public Accountants, who shall be appointed at each Annual General Meeting to serve as auditors for a term of one year and shall be eligible for re- appointment.

(B) Accounts of Members

i. Accounts of Members shall be made up at or before the end of each month and sent out and, whether received or not, shall become due and payable.

ii. Notwithstanding the provision of any of those Rules the Committee shall have the power at any time to stop any member's credit and to order by notice to be sent by registered post that payment be made in full of any outstanding amount within forty-eight hours of receipt thereof.

Rule 13 Alteration of Rules

13.1 No alteration of, or addition to the Rules of the Club shall be made except at a General Meeting of Members, notice of which shall have been posted to Members at least fourteen days before the date of the Meeting. No business other than that set out in the notice of the relevant meeting shall be transacted at such Meeting. No alteration or addition to the Rules shall become effective until the written approval of the Registrar of Societies is received.

13.2 Submission of Rule Changes to the Registrar of Societies

All changes and additions to the Rules approved by the members at a General Meeting should be prepared and submitted to the Registrar of Societies within 30 days of the date of the meeting at which such change or addition was approved.
The Rules shall be amended by the Honorary Secretary and the Club Manager and the changes agreed by the proposer and seconder (if applicable) of the relevant resolutions prior to submission to the Registrar of Societies.
Within 30 days of receipt of the Registrar of Societies' approval to the Rule changes a copy of the revised Rule (or Rules) shall be circulated to all Members by the Honorary Secretary.

Rule 14 Notices

Every Member of the Club shall give the Secretary an address in Singapore, and any letter, notice or document shall be deemed to have been delivered forty eight hours after it has been posted to a Member at such address. Members must immediately notify the Club of any change of address.

Rule 15 Adherence to the Bye-laws and Regulations

The Bye-laws and Regulations made by the Committee and in force for the time being governing the use of Club grounds and property, horses and equipment, and all other matters shall be displayed on the Club Notice Board and shall be binding on all Members: provided that in addition to the relevant Bye-laws and Regulations the Committee may, after due deliberation, impose conditions in respect of any individual Member for the safety of Members or for the good order and management of the Club. Failure to observe these conditions may result in suspension, as may failure to comply with the Club Rules, Bye-laws and Regulations. Any Member suspended under this rule may appeal to the Committee within seven days of receiving notice of such suspension giving the grounds for the appeal. The Committee shall consider the appeal and give a reply to the Member concerned within fourteen days of receipt of the appeal. Action may also be taken under Rule 15. Members are responsible for the behaviour of their children. Offending children may be suspended or excluded from the Club premises by the Committee.

Rule 16 Interpretation

In the event of any question or matter pertaining to day to day administration which is not expressly provided for in these Rules, the Committee shall have the power to use its discretion. The decision of the Committee shall be final unless it contravenes a decision taken at a General Meeting of Members or is reversed at a subsequent General Meeting of Members.

Rule 17 Horses and Ponies

(A) Conditions of Admission and Allocation

Horses and ponies may be kept on the Club premises either at livery or by arrangements determined by the Committee on such terms and conditions as it may decide. These arrangements together with the terms and conditions shall constitute a contract between the Member concerned and the Club.

(B) Conditions for private ownership or for granting of a lease

i. Members will only be permitted to bring a horse into the Club belonging to them, or to lease a horse from the Club, provided that the Member or (a member)/members of his family ride it regularly.

ii. If, for any reason acceptable to the Committee, a Member is not able to ride his horse then he must inform the Club Captain so that other arrangements may be made.

iii. Absent ownership or leasing of a horse is not allowed. If a member(s) of a family, either owning or leasing a horse, leave Singapore and the remaining members of the family do not ride the horse, then in the case of a privately owned horse the owner must remove it, or with the permission of the Committee pass it to another Member. In the case of a leased horse the lease will be terminated.

iv. Members must show a close personal interest in the horses which they lease or own. If a horse is neglected by its owner/lessee in terms of his not riding regularly, or in any other way, then the Committee will cancel the lease, or order the horse to be removed from the Club.

Rule 18 Injury or Accident

If any Member or Guest is injured on the Club premises, or suffers an accident on the Club premises, then the following applies:

(A) If the rider is an adult and is conscious he will be expected to indicate where he wishes to go for medical attention.

(B) If the rider concerned is unconscious, and no member of his family is with him then any Committee Member or Club official at the Club will endeavour to contact the telephone number given on the Member's application form indicating his medical adviser. If he is not contactable or if this information has not been provided, then any Committee Member or Club official present will use his own discretion in providing for the necessary medical treatment on an emergency basis, and this treatment will be for the account of the Member concerned or his parents (in case of a minor) or, in the case of a Guest, the Member who introduced him.

Rule 19 Prohibitions

(A) Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Club’s premises. The introduction of materials for gambling or of bad characters into the premises or drug taking is prohibited.

(B) The funds of the Club shall not be used to pay the fines of Members who have been convicted in court.

(C) The Club shall not attempt to restrict or in any other manner interfere with trade practices or engage in any Trade Union Activity as defined in the written laws relating to Trade Unions for the time being in force in Singapore.

(D) The Club shall not hold any lottery, whether confined to its Members or not, in the name of the Club or of its office bearers, Committee or Members without the prior approval of the relevant authorities.

(E) The Club shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.

(F) The Club shall not raise funds from the public for whatever purpose without the prior written approval of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities.

Rule 20 Exclusion of Liabilities

Neither the Club nor any officer, employee or servant thereof shall be liable to any Member or Guest of a Member for any loss of and/or damage to any property due to and/or arising out of any cause whatsoever whilst entering into/upon or leaving the Club's premises; nor for any injury sustained from whatsoever cause by any Member or Guest of a Member whilst entering into/upon or leaving the Club's premises or whilst riding into/upon/about, or leaving the Club's premises; any horse or pony kept upon or at the premises of the Club or admitted to the Club's premises on a temporary basis; notwithstanding that such horse or pony may be owned by the Club and/or privately owned and further notwithstanding that such loss of and/or damage to property and/or such injury is sustained or occurs by reason of any negligence and/or default on the part of the Club or any member officer or servant thereof. By applying for any category of Membership, or facilities as a Guest, the applicant accepts the above.

Rule 21 Disputes

In the event of a dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with the Rules in the Constitution. Should the members fail to resolve the matter, they may bring to a court of law for settlement.

Rule 22 Dissolution

(A) The Club shall not be dissolved except with the consent of not less than three-fifth of the voting Members of the Club expressed, either in person or at a General Meeting convened for the purpose or by postal vote. For the purpose of counting voting members, an Ordinary Member shall count as one member, a Corporate Member as one member, a Term Member as one-tenth (1/10^th) of a member and a Social Member as one-hundredth (1/100^th) of a member. No reply to circular convening a Meeting for the purpose of dissolution shall be taken as consent thereto.

(B) In the event of the Club being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Club shall be fully discharged, and the remaining funds will be divided equally amongst the Members. For this purpose, an Ordinary Member shall count as one member, a Corporate Member as one member, a Term Member as one-tenth (1/10^th) of a member and a Social Member as one-hundredth (1/100^th) of a member.